Only Eligible Members of the Japan RNA Society can register for presentations. Early Registration is necessary prior to Abstract Submission.
Eligibility for Submission
Only Full Members (Regular or Student Members) of the RNA Society of Japanese who have paid their Annual Membership Fees for the Fiscal Year 2024 can submit one Abstract as a Presenting Author. It is possible to be a co-author of multiple other presentations.
Early Registration is necessary prior to the Abstract Submission.
Best Presentation Awards
At the Annual Meeting of the RNA Society of Japan, the Best Presentation Awards will be given to outstanding presentations by undergraduate and graduate students according to the following procedure.- Outstanding presentations that account for up to 10% of the total number of presentations by undergraduate and graduate students will be selected as Excellent Research Awards by the Program Committee's evaluation. Among them, up to two individuals who have received special recognition will be awarded the top prize, the "AOBA Prize", and the Society will provide travel expenses for presenting their research at an international meeting during the period until the next year's Annual Meeting as a supplementary prize.
- The awardees will be announced and recognized at the end of the Meeting, and their achievements will also be publicly announced on the Society and the Annual Meeting websites.
- The AOBA Prize winners will present their research progress at the following year's Annual Meeting. They will also contribute an article about their experience presenting at an international meeting and their research to the Society's Newsletter.
All presentations (oral and poster) by undergraduate and graduate students are eligible. We are looking forward to seeing the enthusiastic presentations by undergraduate and graduate students who will lead RNA research in Japan.
Poster Clinic by EMBO Journal
At this year's conference, we will hold a poster clinic led by Dr. Cornelius Schneider, an editor of the EMBO Journal. Those who wish to participate should check the box for the poster clinic when submitting their abstract. The clinic is planned for two days, with a capacity of 6~8 participants per day. During the poster sessions, participants and Dr. Schneider will visit each poster in turn and engage in group discussions about them. If there are more applicants than available spots, posters will be selected.
Details and the schedule for the day will be communicated individually at a later date. This will be a great opportunity to objectively view your own research and seek further improvement.
Additionally, the EMBO poster prize will be awarded to outstanding presenters among the poster clinic presenters.
We warmly encourage everyone to take this opportunity.
Regarding the Registration for Presentation Archives
We are pleased to announce that the 25th Annual Meeting of the RNA Society of Japan will be held at Yasuda Auditorium, The University of Tokyo, from Wednesday, June 26th to Friday, June 28th, 2024. We would like to inform you of two significant changes from previous meetings:
- Starting this year, RNA Society members and conference attendees will have temporary access (planned for two weeks) to an archive of the conference presentations. Accordingly, those presenting at the conference are expected to upload a video of their oral presentations or a PDF of their poster presentations to our server in advance. We understand some presentations may contain sensitive content that can only be shared in-person; thus, it is not mandatory for the material to be identical to that presented at the conference. However, we encourage presenters to share as much of the same content as possible to facilitate information sharing among members who cannot attend in person, thereby promoting further development in RNA research.
Please see the "About the Archive" section
- Recognizing that our members are spread across various regions of Japan, resulting in significant differences in participation costs, we are introducing a partial travel subsidy for student members, capped at approximately 50,000 JPY (anticipated for about 5 individuals). Details will be announced later, but we hope this initiative will encourage the active participation of the next generation of RNA researchers.
Submission Instruction
Dead line of abstract submission was extended to May 22, 2024!
Please download and use the Template and Sample of Abstract (in Word format) from the bottom of this page.
To submit your Abstract, please fill out the "Abstract Submission Form" at the bottom of this page. You can choose between an oral or poster presentation. After completing the submission process, you will receive an email with an "Abstract Submission ID" and a notice of completion.
If you experience any issues during or after submission, please contact the Meeting Secretariat via the Contact Us or an email.
Result of Screening
Please leave the decision on the acceptance of the presentation to the Program Committee. If there are too many applications for oral presentations, some may be changed to poster presentations after evaluation by the Program Committee. Additionally, even if you choose a poster presentation, some may be selected for oral presentations based on the recommendation of the Program Committee.
The results of the oral presentation acceptance will be communicated by early June to the email address you registered with. As for poster presentations, all registered topics will be eligible for presentation.
Presentation Guideline
Oral Presentations
Please prepare your slides in English for participants from abroad. You can talk in either English or Japanese.
The presentation time for this year is 15 minutes.
Talk | Q & A | Buffer |
---|---|---|
12 min | 2.5 min | 0.5 min |
15 min in total |
We will notify you with a bell 2 minutes before the end of your presentation (1 bell), at the end of your presentation (2 bells), and at the end of the Q&A session (3 bells). As the schedule is tight, please strictly adhere to your allotted time. Also, please come to the Next Speaker's seat when it is one presentation before yours.
As a rule, presentations will be given using a PC provided by the Meeting Secretariat. Please bring your data (usually in PowerPoint format) on a USB flash drive, and copy it to the PC. Please name the file with the presentation number and the presenter's name (e.g. O-23_Oshiro.pptx). The operating environment of the PC prepared by the Meeting Secretariat is as follows.
Mac | MacBook Pro | Sonoma | Microsoft PowerPoint 2021 |
---|---|---|---|
Windows | ASUS ROG Strix G15 | Windows 11 | Microsoft PowerPoint 2021 |
Presentation will be received at the operator's desk in the main hall (left front facing the screen). We would appreciate it if you could check in and test your presentation as early as possible. Especially for those presenting in the morning sessions on 27th and 28th, we will also be accepting check-ins on the afternoon of the previous day.
Please note that the Meeting Secretariat is responsible for destroying all lecture data files received after the Meeting.
If you are concerned about issues such as fonts or images not displaying properly or videos not being playable due to differences in operating systems or software environments, please bring your own PC.
- Please bring your back-up file in a USB flash memory. Please name the file with the presentation number and the presenter's name (e.g. O-23_Oshiro.pptx).
- Please be mindful of the font and file format to avoid issues such as photos or images not opening on the screen of the venue's LCD projector.
- We will provide the screen connection using an HDMI connector (a common digital monitor terminal). If your computer's video output terminal is different from this, please prepare a connection adapter by yourself.
- Please disable your screen saver and power-saving settings in advance.
- After the preview, we will temporarily hold your PC to prepare the connection during the break before the session. Please retrieve your PC after the session.
Poster Presentations
- The panel display size is 90 cm (W) x 210 cm (H). The panels are numbered 20 cm x 20 cm in the upper left corner, so please place your poster on the designated panel.
- There is no specific format for posters, but please indicate the title, presenters' names and affiliation in English (and optionally in Japanese) at the top of the poster.
- Poster Presentations may be in Japanese or English, but posters must be described in English.
- Poster installation and removal times (tentative) are as follows:
- Poster Affixing: (Time TBD) on Day 1 Wednesday, June 26th, 2024
- Poster Removal: (Time TBD) on Day 3 Friday, June 28th, 2024
- There will be two presentation times as follows:
- Poster Session (1) Odd Numbers: (Time TBD) on Day 1 Wednesday, June 26th, 2024
- Poster Session (2) Even Numbers: (Time TBD) on Day 2 Thursday, June 28th, 2024
- During the presentation time, Presenters are requested to wear ribbons and to stand in front of their Posters to explain and discuss their presentations. Pushpins and ribbons are available at each Poster location.
About the Archive
Presenters will be asked to upload an archive of their presentations at this annual conference. We ask oral presenters (excluding invited speakers) to upload videos recording their presentations. Likewise, poster presenters are required to upload their poster in PDF format. The uploading is scheduled to be possible from early June.
Q&As on archive
Q | A |
Do I upload my presentation files to the archive? | Yes. We ask oral presenters (excluding invited speakers) to upload videos recording their presentations. Likewise, poster presenters are required to upload their poster in PDF format. |
When can I upload the files? | The uploading is scheduled to be possible from early June. |
When is the deadline for uploading the files? | The deadline is July 1, 2024(Mon). |
How long can I view the archives? | The archives will be available from July 5 (Fri) to July 19 (Fri). |
Who can access the uploaded materials? | All members of the RNA Society of Japan and non-members who participated in this meeting will be able to view the uploaded files. |
Should I include contact information in the materials? | You do not need to register separately, as you can register through the RNA Society Japan website. |
If I become interested in an archived presentaion, can I ask a question for the presentater ? | You can contact the presenter using the contact information displayed on the page. |
Can I download the archives? | No. All participants cannot download the uploaded materials under any circumstances. |
Can I view the archives on a tablet or smartphone? | Yes, you can. |
How to upload or access the files? | We will soon upload a video for upload and access the archives, so please refer to that. |
I can not watch the archives. / The video(audio) is not clear. | The quality of the images or videos is affected by the viewer's internet connection or the perfomance of the device. Please check a wired LAN or device. |
How should I name the files? | Please ensure that the file names contain only alphanumeric characters. |
Are the file formats for upload specified ? | Yes. MP4, MOV, AVI and FLV are supported for videos. As for posters, please use PDF format. |
Is there an upper limit to the size of the files to be uploaded? | Please submit both videos and PDFs with a size limit of 320MB each. We request that you compress PDF here for smoother viewing before uploading. |
Are there specifications for the size (aspect ratio, etc.) of the videos and posters? | No, there are not. |
Are presenters required to be on camera when recording videos? | No, It is optional for the presenters to be on camera when recording videos. |
I do not know how to make a video. | We will soon upload a video explaining how to make a video, so please refer to that. |
Are there any instructions for filming a video? | Please record the slides projected or on your computer screen during your presentation. You can record it beforehand, too. |
How can I add subtitles or detailed explanation to the video? | You can do that easily using the functions provided by Zoom or Powerpoint. |
I do not know how to upload files. | We will soon upload an instruction video on the uploading procedure, so please refer to that. |
What should I do if I fail to upload the video? | Please check the file format and size, and ensure that your internet connection in stable. Also, make sure that the file is not broken before uploading it. |
Can I modify or re-upload the uploaded files? | I am sorry, but we do not accept requests for editing or replacing the files. |
Who owns the copyright to the uploaded materials? | The copyrights belong to the person who made the files. (=Uploader in most cases) |
I feel reluctant to upload the file because my presentation includes much unpublished data. Are there any penalties for not uploading the files? | Definetely not. Uploading is voluntary, so there are not such penalties. |
Will the conference committee check the materials uploaded? | No, basically, the files will be made public as they are. |
Can I record my presentation during the actual oral presentation? | Yes, you can. As the conference committee will not be able to provide recording equipments, please prepare your own ones beforehand. Please ensure that Q&A session will not be included in the video. |
Is it possible to exclude some data from the presentation at the conference day? Is it possible to add to it? | As far as you can, please upload the same contents to the archive. |
I will be presenting in Japanese (English) on the conference day, but can I upload my presentation in English (Japanese) in the archive? | Yes, you can use English(Japanese) instead of Japanese(English) in the archive. |
Can I know how much of my uploaded content has been viewed (e.g. number of video views)? | You cannot check the number of views. |
Uploading the Archive
- Oral Presenters: Video Upload Procedure
- Poster Presenters: Poster Image PDF Upload Procedure
1-1. Tutorial Video on How to Create a PowerPoint Video